This Application collects some Personal Data from its Users.
Owner and Data Controller
Rotomail Italia Spa. Strada Rivoltana (SP 14) 12 A/B, 20052, Vignate (MI)
Owner contact email: firstname.lastname@example.org
Types of Data collected
Among the types of Personal Data that this Application collects, by itself or through third parties, there are:
Trackers; Usage Data.
Complete details on each type of Personal Data collected are provided in the dedicated sections of this
Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when
using this Application.
Unless specified otherwise, all Data requested by this Application is mandatory and failure to provide this
Data may make it impossible for this Application to provide its services. In cases where this Application
specifically states that some Data is not mandatory, Users are free not to communicate this Data without
consequences to the availability or the functioning of the Service.
Users who are uncertain about which Personal Data is mandatory are welcome to contact the Owner.
used by this Application serves the purpose of providing the Service required by the User, in addition to any
Users are responsible for any third-party Personal Data obtained, published or shared through this
Application and confirm that they have the third party's consent to provide the Data to the Owner.
Mode and place of processing the Data
Methods of processing
The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification, or
unauthorized destruction of the Data.
The Data processing is carried out using computers and/or IT enabled tools, following organizational
procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the
Data may be accessible to certain types of persons in charge, involved with the operation of this Application
(administration, sales, marketing, legal, system administration) or external parties (such as third-party
technical service providers, mail carriers, hosting providers, IT companies, communications agencies)
appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be
requested from the Owner at any time.
Legal basis of processing
The Owner may process Personal Data relating to Users if one of the following applies:
Users have given their consent for one or more specific purposes. Note: Under some legislations the
Owner may be allowed to process Personal Data until the User objects to such processing (“opt-out”),
without having to rely on consent or any other of the following legal bases. This, however, does not
apply, whenever the processing of Personal Data is subject to European data protection law;
provision of Data is necessary for the performance of an agreement with the User and/or for any precontractual obligations thereof;
processing is necessary for compliance with a legal obligation to which the Owner is subject;
processing is related to a task that is carried out in the public interest or in the exercise of official
authority vested in the Owner;
processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third
In any case, the Owner will gladly help to clarify the specific legal basis that applies to the processing, and in
particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement
necessary to enter into a contract.
The Data is processed at the Owner's operating offices and in any other places where the parties involved in
the processing are located.
Depending on the User's location, data transfers may involve transferring the User's Data to a country other
than their own. To find out more about the place of processing of such transferred Data, Users can check the
section containing details about the processing of Personal Data.
Users are also entitled to learn about the legal basis of Data transfers to a country outside the European
Union or to any international organization governed by public international law or set up by two or more
countries, such as the UN, and about the security measures taken by the Owner to safeguard their Data.
If any such transfer takes place, Users can find out more by checking the relevant sections of this document
or inquire with the Owner using the information provided in the contact section.
Personal Data shall be processed and stored for as long as required by the purpose they have been collected
Personal Data collected for purposes related to the performance of a contract between the Owner and
the User shall be retained until such contract has been fully performed.
Personal Data collected for the purposes of the Owner’s legitimate interests shall be retained as long as
needed to fulfill such purposes. Users may find specific information regarding the legitimate interests
pursued by the Owner within the relevant sections of this document or by contacting the Owner.
The Owner may be allowed to retain Personal Data for a longer period whenever the User has given consent
to such processing, as long as such consent is not withdrawn. Furthermore, the Owner may be obliged to
retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation
or upon order of an authority.
Once the retention period expires, Personal Data shall be deleted. Therefore, the right of access, the right to
erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the
The purposes of processing
The Data concerning the User is collected to allow the Owner to provide its Service, comply with its legal
obligations, respond to enforcement requests, protect its rights and interests (or those of its Users or third
parties), detect any malicious or fraudulent activity, as well as the following: Analytics.
For specific information about the Personal Data used for each purpose, the User may refer to the section
“Detailed information on the processing of Personal Data”.
Detailed information on the processing of Personal Data
Personal Data is collected for the following purposes and using the following services:
The services contained in this section enable the Owner to monitor and analyze web traffic and can be used
to keep track of User behavior.
Google Analytics with anonymized IP (Google Ireland Limited)
Google Analytics is a web analysis service provided by Google Ireland Limited (“Google”). Google utilizes the
Data collected to track and examine the use of this Application, to prepare reports on its activities and share
them with other Google services.
Google may use the Data collected to contextualize and personalize the ads of its own advertising network.
This integration of Google Analytics anonymizes your IP address. It works by shortening Users' IP addresses
within member states of the European Union or in other contracting states to the Agreement on the
European Economic Area. Only in exceptional cases will the complete IP address be sent to a Google server
and shortened within the US.
Personal Data processed: Trackers; Usage Data.
The rights of Users
Users may exercise certain rights regarding their Data processed by the Owner.
In particular, Users have the right to do the following:
Withdraw their consent at any time. Users have the right to withdraw consent where they have
previously given their consent to the processing of their Personal Data.
Object to processing of their Data. Users have the right to object to the processing of their Data if
the processing is carried out on a legal basis other than consent. Further details are provided in the
dedicated section below.
Access their Data. Users have the right to learn if Data is being processed by the Owner, obtain
disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing
Verify and seek rectification. Users have the right to verify the accuracy of their Data and ask for it
to be updated or corrected.
Restrict the processing of their Data. Users have the right, under certain circumstances, to restrict
the processing of their Data. In this case, the Owner will not process their Data for any purpose other
than storing it.
Have their Personal Data deleted or otherwise removed. Users have the right, under certain
circumstances, to obtain the erasure of their Data from the Owner.
Receive their Data and have it transferred to another controller. Users have the right to receive
their Data in a structured, commonly used and machine readable format and, if technically feasible, to
have it transmitted to another controller without any hindrance. This provision is applicable provided
that the Data is processed by automated means and that the processing is based on the User's consent,
on a contract which the User is part of or on pre-contractual obligations thereof.
Lodge a complaint. Users have the right to bring a claim before their competent data protection
Details about the right to object to processing
Where Personal Data is processed for a public interest, in the exercise of an official authority vested in the
Owner or for the purposes of the legitimate interests pursued by the Owner, Users may object to such
processing by providing a ground related to their particular situation to justify the objection.
Users must know that, however, should their Personal Data be processed for direct marketing purposes, they
can object to that processing at any time without providing any justification. To learn, whether the Owner is
processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this
How to exercise these rights
Any requests to exercise User rights can be directed to the Owner through the contact details provided in
this document. These requests can be exercised free of charge and will be addressed by the Owner as early
as possible and always within one month.
Additional information about Data collection and processing
The User's Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to
possible legal action arising from improper use of this Application or the related Services.
The User declares to be aware that the Owner may be required to reveal personal data upon request of
Additional information about User's Personal Data
additional and contextual information concerning particular Services or the collection and processing of
Personal Data upon request.
System logs and maintenance
For operation and maintenance purposes, this Application and any third-party services may collect files that
record interaction with this Application (System logs) use other Personal Data (such as the IP Address) for
Information not contained in this policy
More details concerning the collection or processing of Personal Data may be requested from the Owner at
any time. Please see the contact information at the beginning of this document.
How “Do Not Track” requests are handled
This Application does not support “Do Not Track” requests.
To determine whether any of the third-party services it uses honor the “Do Not Track” requests, please read
their privacy policies.
page and possibly within this Application and/or - as far as technically and legally feasible - sending a notice
to Users via any contact information available to the Owner. It is strongly recommended to check this page
often, referring to the date of the last modification listed at the bottom.
Should the changes affect processing activities performed on the basis of the User’s consent, the Owner shall
collect new consent from the User, where required.
Definitions and legal references
Personal Data (or Data)
Any information that directly, indirectly, or in connection with other information — including a personal
identification number — allows for the identification or identifiability of a natural person.
Information collected automatically through this Application (or third-party services employed in this
Application), which can include: the IP addresses or domain names of the computers utilized by the Users
who use this Application, the URI addresses (Uniform Resource Identifier), the time of the request, the
method utilized to submit the request to the server, the size of the file received in response, the numerical
code indicating the status of the server's answer (successful outcome, error, etc.), the country of origin, the
features of the browser and the operating system utilized by the User, the various time details per visit (e.g.,
the time spent on each page within the Application) and the details about the path followed within the
Application with special reference to the sequence of pages visited, and other parameters about the device
operating system and/or the User's IT environment.
The individual using this Application who, unless otherwise specified, coincides with the Data Subject.
The natural person to whom the Personal Data refers.
Data Processor (or Data Supervisor)
The natural or legal person, public authority, agency or other body which processes Personal Data on behalf
Data Controller (or Owner)
The natural or legal person, public authority, agency or other body which, alone or jointly with others,
determines the purposes and means of the processing of Personal Data, including the security measures
concerning the operation and use of this Application. The Data Controller, unless otherwise specified, is the
Owner of this Application.
The means by which the Personal Data of the User is collected and processed.
The service provided by this Application as described in the relative terms (if available) and on this
European Union (or EU)
Unless otherwise specified, all references made within this document to the European Union include all
current member states to the European Union and the European Economic Area.
Cookies are Trackers consisting of small sets of data stored in the User's browser.
Tracker indicates any technology - e.g Cookies, unique identifiers, web beacons, embedded scripts, e-tags
and fingerprinting - that enables the tracking of Users, for example by accessing or storing information on
the User’s device.
This privacy statement has been prepared based on provisions of multiple legislations, including Art. 13/14 of
Regulation (EU) 2016/679 (General Data Protection Regulation).
Latest update: December 13, 2022